# Executive Secretary

> Rotana Hotels · Makkah, Saudi Arabia · Full-time · Posted 2026-11-06

**Workplace:** on_site

**Department:** Executive Office

## Description

-   Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard
-   Review all incoming mail and prioritise it before forwarding to the General Manager
-   Act on routine standardised correspondence and inform the General Manager accordingly e.g. Requests for membership, accommodation, brochures
-   Co-ordinate and follow up with internal departments on behalf of the General Manager
-   Compose letters on behalf of the General Manager
-   Ensure all correspondence is filed in a methodical systematic basis
-   Attend meetings, record and distribute the minutes and follows up on action items
-   Handle all telephone calls and appointments for the General Manager, screen and prioritise calls as necessary
-   Maintain a database of contacts, which may be required by the General Manager
-   Organise travel and external business trips on behalf of the General Manager
-   Operate in a safe and environmentally friendly way to protect guests’ and employees’ health and safety, as well as protect and conserve the environment
-   Comply with the hotel environmental, health and safety policies and procedures

## Apply

[Apply at Rotana Hotels](https://apply.workable.com/rotana-hotels/j/D7357CC0AF/apply)

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