# Secretary

> Rotana Hotels · Dubai, United Arab Emirates · Full-time · Posted 2026-11-10

**Workplace:** on_site

**Department:** Engineering

## Description

We are currently seeking an enthusiastic and organized individual with excellent communication and administrative skills to join our Engineering Department as a **Secretary**.

As a Secretary, you will provide administrative and secretarial support to ensure the smooth day-to-day operation of the Engineering Department. Your responsibilities will include:

-   Manage incoming correspondence, telephone calls, and departmental enquiries.
-   Prepare letters, emails, reports, and other departmental documents.
-   Maintain filing systems, records, calendars, and meeting schedules.
-   Coordinate and monitor planned preventive maintenance (PPM) activities through the maintenance management system (Message Box).
-   Follow up on monthly and quarterly maintenance schedules with contractors and external service providers, ensuring timely submission of maintenance reports.
-   Monitor daily attendance, work schedules, and monthly timesheet submissions.
-   Prepare monthly utilities consumption reports and related data analysis.
-   Raise daily purchase requests, follow up on deliveries, and ensure timely submission of supporting documents to Finance.
-   Arrange departmental meetings, prepare agendas, and take minutes when required.
-   Develop the monthly on-the-job training (OJT) calendar and coordinate training activities for Engineering team members.
-   Coordinate with other hotel departments and perform additional duties as assigned.

## Requirements

Education / Qualifications & Experience

-   A college diploma in Secretarial Studies or a related field is preferred.
-   Previous experience in a secretarial or administrative role is required; experience within an Engineering Department is an advantage.
-   Fluency in written and spoken English.
-   Good computer skills, with accurate typing speed of 60 words per minute preferred.
-   Ability to take meeting minutes and prepare clear records of discussions and decisions.
-   Basic knowledge of engineering operations and maintenance terminology is an advantage.

Key competencies include:

-   Understanding Hotel Operations
-   Teamwork
-   Planning and Organization
-   Understanding Differences
-   Customer Focus
-   Adaptability
-   Effective Communication
-   Attention to Detail
-   Drive for Results
-   Confidentiality and Professionalism

## Apply

[Apply at Rotana Hotels](https://apply.workable.com/rotana-hotels/j/D2EE246F3D/apply)

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